September is here and that means that EEO reports are due this month, September 30 as a matter of fact. Most large employers are used to the idea that they need to file these annual reports, but if you are a smaller employer that is growing this may be new to you.
WHO HAS TO FILE?
You need to file an EEO-1 report if you fit in one of the following categories:
- Your company employs 100 or more employees.
- Your company has over 50 employees and has a federal contract or subcontract amounting to $50,000 or more.
- Your company has over 50 employees and serves as an issuing and paying agent for U.S. Savings Bonds.
If you have been filing the EEO-1 report for years, you have probably received information from the U.S. Equal Employment Opportunity Commission with information and instructions. However, if you have just recently added employee number 100, you may need to be proactive in starting the filing process, and it is always better to start filing rather than wait for the government to ask why you haven’t been filing. So if this is your first year to file, go to http://www.eeoc.gov/employers/eeo1survey/index.cfm. In the upper right-hand corner you will see a link for First Time Filers just under the LOGIN button. Follow the link to answer a few questions and set up a user id and login.
Fortunately, if you use Sage Abra Suite or Sage HRMS you will have all the information you need to file your EEO report. To make sure that your information is accurate you will want to review the Ethnic Origin field for each employee. Then take a look at the Job Code table and review the EEO Class. If you need assistance you can take a look at http://www.eeoc.gov/employers/eeo1survey/jobclassguide.cfm. It will show each classification and the jobs titles that belong to that classification.
Once you have filed your first report you will receive notices each year letting you know when it is time to file again. With the information in Sage Abra Suite or Sage HRMS you should have everything you need to complete the filing quickly and easily.
Written by Arlie Skory
WAC Solution Partners- Employer Solutions